Vilmorin & Cie - Annual report 2017-2018

ANNUAL REPORT Vilmorin & Cie 138 2017-2018 Social, environmental and societal INFORMATION 4 4.5.4. Consolidation and internal control Each organization and each Business Unit is responsible for the data they provide, as is the Management responsible for consolidating the indicator disclosed. Organization of the non-financial reporting is based on: Corporate CSR which coordinates the Business Units, consolidates all the non-financial data and makes sure the societal and environmental data are coherent, Corporate Human Resources which insures the social data are coherent, Corporate Finance for the consolidation of data on headcounts, a network of “Business Units coordinators” who manages the reporting of subsidiaries and validates their data, “company contact points”, designated by the Business Units coordinators, who transfer the data for their company and provide the supporting documents. The verification and consolidation of this data is carried out in two stages: First stage: each entity (Vilmorin & Cie and its subsidiaries) consolidates the data within its scope. During consolidation, data consistency verifications are carried out. Consolidated and verified data at the entity level are then made available to Corporate CSR which sends the social data to Corporate Human Resources. Second stage: the Corporate Human Resources and Corporate CSR Departments consolidate the data for the entire scope and verify their consistency, especially through cross-checks with the financial consolidation reporting system. External verification For fiscal year 2017-2018, reporting procedures for non-financial indicators were audited externally by Grant Thornton. At the same time, site audits were carried out, based on a selection of social, environmental and societal indicators, at five companies from four Business Units that are representative of the group's activities, in order to validate the quality and global credibility of the reporting system: HM.CLAUSE SA (France, Vegetable Seeds division), Limagrain Europe SA (France, Field Seeds division), Limagrain Nederland BV (Netherlands, Field Seeds division), Seed Asia Thailand (Thailand, Field Seeds division), Vilmorin Anadolu (Turkey, Vegetable Seeds division). The nature of the work accomplished and the related conclusions are presented in a specific declaration. The glossary of indicators is available upon request. 4.5. Methodology note